No matter how dedicated you are reply to all your emails and archive themThere will always be one thing stopping you from achieving true inbox zero: all those mailing lists you subscribe to. These horrors will visit you at any time of the day, making it difficult to spot the truly important messages in your inbox—and it gets even worse when you're tired enough to turn off push notifications and they start to really pile up.
It's time to drive out these buggers. And if you use Gmail, there's an easy way to do this.
Use filters to manage emails from your mailing list in Gmail.
You can use a third party addon review your mailing lists and unsubscribe, saying goodbye to newsletters and emails. But do you know what is simpler and cheaper? Installing a filter in Gmail.
Open one of your mailing list emails and click the three dots in the menu bar. You will see “Mark as unread“, “Mark as important“, and several other options, but what you need is “Filter similar messages“
Credit: Gmail
A dialog box will open asking how you want to filter your messages. You can filter by sender, recipients and subjects, as well as anything that “contains the words…” In “there are words» enter “unsubscribe”.
What are your thoughts so far?
Now any email containing the word “unsubscribe” iswhich is what reputable email newsletters almost always do.– can be filtered out of your inbox without the need for any action. After typing “unsubscribe” there, click the button “create filter” Button. The next dialog box will ask you How you want them to be filtered. You can archive them, mark them as read, star them, forward them, or delete them immediately.
What to Consider When Creating Gmail Filters
I recommend archiving them rather than deleting them in case you ever want to find them again, but if you're sure you never want to open another mailing list, newsletter, or sale, feel free to check the box next to “delete.” Please note that if you decide to archive but later want to delete them, you will have to do so manually. Personally, I'm happy to pay for extra Google storage to keep track of messages rather than accidentally losing something I need, but I know that's unnecessarily neurotic.
If you end up archiving them, the next step is to actually unsubscribe from the messages you really don't want to receive. Gmail has recently made this much easier: you can usually click unsubscribe button at the top of the offensive letter. An email service run by Google is also unfolded Subscription management service last summer, so once you take a look at an archive full of junk and notice something you don't quite need or won't open, you can head over there and destroy your subscriptions quickly and easily.
