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On November 5, Google shared a new update, confirming that Gemini Deep Research can now use context from your Gmail, Drive, and Chat. This allows AI to extract information from your messages, attachments, and saved files to support your research.
Some consider this a convenience. They like the idea of ​​faster answers and easier searching. If you think so too, that's completely normal.
However, many people do not want AI to scan private messages or personal documents. If this sounds like you, there's good news. You can disable these features with a few quick taps. in Gmail.
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Google's new update allows Gemini to scan Gmail. These steps will help you take control of your privacy. (Kurt “CyberGuy” Knutsson)
Why this update is important
This feature gives Google permission to scan every email in your Gmail account. This includes personal notes, financial documents, tax files, and any sensitive information in your inbox. AI looks for patterns to improve responses, but Google says Gmail content isn't being used train Gemini model and that no user settings were changed automatically.
Google also says that Gmail, Docs, and Sheets are not used for AI training unless you directly provide that content to Gemini.
While Google claims this feature improves your experience, some users prefer more control. Perhaps you want privacy first and convenience second. If so, you can opt out today.
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How to Stop AI from Scanning Your Gmail
You can turn this off directly in your Gmail settings. Follow these steps:
Open Gmail to begin the process of turning off AI features. (Kurt “CyberGuy” Knutsson)
- Click on gear icon in the upper right corner
Tap the gear icon to access Gmail's main settings. (Kurt “CyberGuy” Knutsson)
Select “View All Settings” to open the full menu. (Kurt “CyberGuy” Knutsson)
- Scroll until you find it Smart features
- Turn off smart features using turn it off.
Scroll until you find Smart Features and Personalization. (Kurt “CyberGuy” Knutsson)
- It will ask you to click “Shut down and reboot.”
Turn off smart features to reduce scanning of your inbox. (Kurt “CyberGuy” Knutsson)
- Now scroll to Smart Google Workspace Features and press “Manage Workspace Smart Features Settings.”
Navigate to Google Workspace Smart Features for the following control. (Kurt “CyberGuy” Knutsson)
- Turn off both checkboxes and then click Save.
Clear both checkboxes to stop additional data scanning. (Kurt “CyberGuy” Knutsson)
- A pop-up window will appear in the lower left corner of the screen saying “Your preferences have been saved.”
Watch for a confirmation pop-up letting you know the changes are active. (Kurt “CyberGuy” Knutsson)
Once you turn them off, Gmail will stop scanning your messages for smart features or AI enhancements. This will give you back control.
What happens when you turn it off
After disabling these settings, features such as smart offers by email may stop working. This includes predictive text, automatic bill reminders, and quick booking tips. You can always turn them back on if you change your mind.
Disabling them will not disrupt Gmail. Your mailbox works the same way. You just get more privacy while using it.
Want a more private inbox?
If you'd rather separate your email entirely from the AI ​​functionality, you might want to consider privacy-focused email service. They do not scan your messages or use your inbox to train any systems. Everything remains confidential and encrypted.
For people who want more control over their digital privacyThese private and secure email service providers offer an easy way to protect your email activity. They give you peace of mind knowing that your messages are not being analyzed in the background.
For recommendations on private and secure email providers, see Cyberguy.com.
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Kurt's key takeaways
Google's newest update combines convenience and automation. It can make research easier by connecting to your Gmail, Drive, and Chat. However, many people want to draw a clear line between Artificial Intelligence Tools and personal messages. With a few quick steps, you can keep your inbox private without losing access to core Gmail features. Just keep in mind: Google says Gmail content is not used for Gemini training unless you explicitly feed that content to the AI.
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Do you think AI tools should have access to your messages by default or should companies ask before scanning anything? Let us know by writing to us at Cyberguy.com.
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